5 Free Meeting Email Templates
Get more conversions with meeting email templates that let recipients schedule meetings or product demos directly within the email, eliminating the need for external links and boosting booking rates.
What is a meeting email template?
A meeting email template makes it easier for customers to schedule meetings or product demos. For example, your customers can directly book through a Calendly form embedded in the email, eliminating the need for redirection or back-and-forth communication. This seamless experience increases convenience and can lead to higher conversion rates and increased meeting bookings.
What makes the meeting email templates special?
Meeting email templates offer various interactive widgets that enhance user experience:
Interactive forms:
- Send reminder emails with an embedded form to gather insights on what clients expect from the upcoming demo or meeting, ensuring you're prepared to meet their needs and address their concerns.
- Simplify the process of confirming attendance for an event by using an embedded RSVP form which allows recipients to respond directly within the email without navigating to an external site.
Calendly in emails:
- Easily schedule appointments with clients by allowing them to know your availability and book a call directly via email.
- Reduce drop offs in scheduling by sending calendly directly inside emails.
Webinar registration form
- Insert the zoom webinar registration from inside the email using our AMP widget to get more registrations.
Text version of the different meeting template
Initial Meeting Request Email Template
Hey [First.Name],
I hope this email finds you well. I would like to schedule a meeting to discuss [topic/agenda]. Please let me know your availability for the following dates and times:
- [Date & Time Option 1]
- [Date & Time Option 2]
- [Date & Time Option 3]
Looking forward to your response.
Thank you,
[Your Name]
[Company Name]
Meeting Confirmation Email Template
Hey [First.Name],
Thank you for confirming the meeting. Here are the details:
- Date: [Confirmed Date]
- Time: [Confirmed Time]
- Location: [Meeting Location/Link]
If you have any questions or need to reschedule, please let me know.
Best regards,
[Your Name]
[Company Name]
Meeting Follow-Up Email Template
Hey [First.Name],
Thank you for attending the meeting on [Date]. Here’s a summary of what we discussed:
- [Point 1]
- [Point 2]
- [Point 3]
Please let me know if you have any questions or require further information.
Best,
[Your Name]
[Company Name]
Meeting Email Subject Lines
Schedule Your Upcoming Meeting with Us
Confirm Your Meeting on [Date]
Let's Discuss [Topic/Agenda] - Meeting Request
Thank You for Your Time - Meeting Follow-Up
Upcoming Team Meeting: Agenda and Details Inside
Client Meeting Scheduled: Confirm Your Attendance
Project Kick-off Meeting: Preparation Required
Reminder: Team Meeting Tomorrow
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