Employee Registration Form Template

What is an employee registration form?

An employee registration form is an online form that gathers essential details from individuals joining a company. It includes fields for personal information, contact details, employment history, and other necessary data for onboarding new employees.

Important fields to include in the employee registration form

Selecting the right fields based on your organization's needs is essential to efficiently manage employee data and obtain relevant and accurate information. Here are some key data that you should collect from your new hires:

Field Name	Why to Collect	Compulsory/Optional	Input Type
Full Name	Identify the employee	Compulsory	Text
Date of Birth	Age verification	Compulsory	Date
Address	Contact information	Compulsory	Text
Contact Number	Communication purposes	Compulsory	Number
Email Address	Official communication	Compulsory	Email
Emergency Contact Name	In case of emergency	Compulsory	Text
Emergency Contact Number	In case of emergency	Compulsory	Number
Previous Company	Work history and references	Optional	Text
Previous Job Title	Ascertain Experience	Compulsory	Text
Education History	Educational background	Optional	Text
Department	Employee's department	Compulsory	Text
Supervisor	Employee's manager	Compulsory	Text
Start Date	Employee's start date	Compulsory	Date
Employment Status	Employee's current status	Compulsory	Dropdown
Bank Account Details	Payroll purposes	Compulsory	Text

How can I create an employee registration form?

You can create an employee registration form using any online tool that allows you to create forms, like Google Forms, Typeform, etc. You can also use Mailmodo to create and send forms in your emails.

How can I send employee registration form in email?

Before we get into the how, let’s understand the why.

Why should you send this form in email?

Adding your employee registration form directly into your emails lets your employees fill up the details within the email itself, reducing extra steps like redirects and logging into other pages. This streamlined process leads to easy form submissions.

For example, Razorpay added an NPS survey form in their emails and they got a 257% increase in survey responses over an email.

Now, let’s come to the how. If you want to send this form in an email, you can go to the templates tab on Mailmodo and choose a template to start with or start from scratch. You can then choose to add a pre-built form from the forms tab and fill in the specifics, or create a new form on your own.

You can then customize the rest of the email and save it. Once you've done this, you can test the form and send it to your recipients straight from Mailmodo. Check out the interactive demo below.

How to increase submissions for your employee registration form

You can increase the submissions of your employee registration form by making them user-centric and easy to complete. We’ve created an exclusive guide that discusses 12 things you can do to increase form submissions.