Event Registration Form Template

What is an event registration form?

An event registration form is a digital form that enables individuals to register for an event. It collects important information from an attendee, such as their name, email address, and other details necessary for the event organizer to coordinate and communicate effectively with participants.

Important fields to include in the event registration form

While there are common fields that most forms include, it is important to customize your form to collect the necessary data to effectively manage and organize your event.

Here are some important fields that you can include:

Field Name	Why to Collect	Compulsory/Optional	Input Type
Full Name	To address attendees properly and for verification	Compulsory	Text
Email Address	For communication and sending event updates	Compulsory	Email
Phone Number	For important updates and emergencies during event	Compulsory	Number
Age	To determine eligibility for certain events	Optional	Number
Gender	For demographic analysis	Optional	Dropdown
Organization/Company	To understand attendee's background	Optional	Text
Title	To identify the position/role of attendee within the company	Optional	Text
Event Dates Attending	To know which days attendees will be present	Compulsory	Checkbox
Dietary Restrictions	To accommodate dietary needs	Optional	Text
Invite Teammates	To expand the reach of the webinar	Optional	Text
Photography Consent	To ensure the consent of the participants while taking and using their photographs	Optional	Radio

How can I create an event registration form?

You can create an event registration form using any online tool that allows you to create forms, like Google Forms, Typeform, etc. You can also use Mailmodo to create and send forms in your emails.

How can I send an event registration form by email?

Before we get into the how, let’s understand the why.

Why should you send this form by email?

Inserting your event registration form allows you to reach out to your existing email list and have them fill out the form within the email itself. This reduces friction and cuts down on multiple steps like redirects, logging in to another page, etc. This results in an increase in the number of submissions.

For example, Razorpay added an NPS survey form in their emails and they got a 257% increase in survey responses over an email that had a redirect link to a landing page form.

Now, let’s come to the how.

If you want to send this form in an email, you can go to the templates tab on Mailmodo and choose a template to start with or start from scratch. You can then choose to add a pre-built form from the forms tab and fill in the specifics, or create a new form on your own.

You can then customize the rest of the email and save it. Once you've done this, you can test the form and send it to your recipients straight from Mailmodo. Check out the interactive demo below.

How to increase submissions for your event registration form

You can increase the submissions of your event registration form by making them user-centric and easy to complete. We’ve created an exclusive guide that discusses 12 things you can do to increase form submissions.