Event Volunteer Form Template

What is an event volunteer form?

An event volunteer form is an online form that enables individuals to sign up to volunteer at an event. It gathers volunteer information such as name, contact details, availability, and preferences to help event organizers efficiently manage and coordinate volunteer roles and responsibilities.

Important fields to include in an event volunteer form

Here are some key fields that you can include in your event volunteer form. You can customize these fields according to your specific needs.

Field Name	Why to Collect	Compulsory/Optional	Input Type
Full name	To identify volunteers	Compulsory	Text
Email address	To communicate with volunteers	Compulsory	Email
Mobile number	To contact volunteers	Compulsory	Phone number
What is your age?	For age verification purposes	Compulsory	Number
Available dates	To schedule volunteers	Compulsory	Dropdown
Available times	To assign shifts	Compulsory	Dropdown
Preferred role	To allocate tasks	Compulsory	Dropdown
Previous experience	To assess skills	Optional	Radio buttons
Previous experience details	To assess skills	Optional	Text
Specific skills	To match volunteers with tasks	Optional	Text
Transportation	To plan logistics	Compulsory	Radio buttons
Motivation	To understand volunteer interests	Compulsory	Text
Comments	To gather additional information	Optional	Text

How can I create an event volunteer form?

You can create an event volunteer form using any online tool that allows you to create forms, like Google Forms, Typeform, etc. You can also use Mailmodo to create and send forms in your emails.

How can I send an event volunteer form in an email?

Before we get into the how, let’s understand the why.

Why should you send this form in an email?

Inserting your event volunteer form in your emails allows you to reach out to your existing email list and have them fill out the form within the email itself. This reduces friction and cuts down on multiple steps like redirects, logging in to another page, etc., increasing the number of submissions.

For example, Allround saw a 28% increase in responses on their feedback forms by emailing them using Mailmodo.

Now, let’s come to the how.

If you want to send this event volunteer form in an email, you can use Mailmodo. Mailmodo is an all-in-one interactive email marketing platform that lets you create and send such interactive forms in email without any coding. Here’s an interactive demo to get you started.

How to increase submissions for your event volunteer form

You can increase the submissions of your event volunteer form by making them user-centric and easy to complete. We’ve created an exclusive guide that discusses 12 things you can do to increase form submissions.