Hotel Guest Registration Form Template

What is a hotel guest registration form?

A hotel registration form is an online form that allows guests to book accommodations at a hotel. It typically gathers information such as guest names, contact details, check-in/out dates, and room preferences. This form streamlines the booking process for guests and helps hotels manage reservations efficiently.

Important fields to include in a hotel guest registration form

While the fields included may vary based on individual needs, here are the key fields to gather necessary information and provide outstanding service to guests.

Field Name	Why to Collect	Compulsory/Optional	Input Type
Full Name	To identify the guest	Compulsory	Text
Email Address	To send booking confirmation and promotional emails	Compulsory	Email
Phone Number	To contact the guest if needed	Compulsory	Number
Address	To communicate with the guest in an emergency situation	Optional	Text
Check-in Date	To know when the guest will arrive	Compulsory	Date
Check-out Date	To know when the guest will leave	Compulsory	Date
Number of Guests	To prepare the room and amenities accordingly	Compulsory	Number
Room Type Preference	To assign the guest to their desired room type	Optional	Dropdown
Special Requests	To accommodate any specific needs or preferences	Optional	Text

How can I create a hotel guest registration form?

You can create a hotel registration form using any online tool that allows you to create forms, like Google Forms, Typeform, etc. You can also use Mailmodo to create and send forms in your emails.

How can I send a hotel guest registration form by email?

Before we get into the how, let’s understand the why.

Why should you send this form in email?

Adding your hotel guest registration form directly into your emails lets your guests fill up the details in the email itself, reducing extra steps like redirects and logging into other pages. This streamlined process leads to easy form submissions.

For example, Preplaced leveraged Mailmodo's spin-the-wheel widget to 5X their conversions.

Now, let’s come to the how.

If you want to send this form in an email, you can go to the templates tab on Mailmodo and choose a template to start with or start from scratch. You can then choose to add a pre-built form from the forms tab and fill in the specifics, or create a new form on your own.

You can then customize the rest of the email and save it. Once you've done this, you can test the form and send it to your recipients straight from Mailmodo. Check out the interactive demo below.

How to increase submissions for your hotel guest registration form

Enhance the completion rate of your hotel guest registration form by making it user-friendly and easy to fill out. We've crafted an exclusive guide with 12 strategies to help increase form submissions.