Hotel Reservation Form Template

What is a hotel reservation form?

A hotel reservation form is an online form that allows users to book accommodations at a hotel. It collects guest information such as name, contact details, check-in and check-out dates, room preferences, and special requests. This form streamlines the booking process for both guests and hotel staff.

Important fields to include in a hotel reservation form

Here are some key fields that you can include in your hotel reservation form. You can customize these fields according to your specific needs.

Field Name	Why to Collect	Compulsory/Optional	Input Type
Full name	To identify the guest	Compulsory	Text
Email address	To send booking confirmation and updates	Compulsory	Email
Mobile number	To contact the guest if needed	Compulsory	Phone number
Check-in date	To schedule room availability	Compulsory	Date selector
Check-out date	To calculate duration of stay	Compulsory	Date selector
Number of guests	To accommodate appropriate room size	Compulsory	Number
Room type preference	To assign the desired room type	Optional	Dropdown
Special Requests	To cater to the guest's specific needs or requests	Optional	Text
Meal options	To offer meal packages	Optional	Dropdown
Loyalty program	To provide loyalty program benefits	Optional	Radio buttons
Additional comments	To address any specific requirements or preferences	Optional	Text

How can I create a hotel reservation form?

You can create a hotel reservation form using any online tool that allows you to create forms, like Google Forms, Typeform, etc. You can also use Mailmodo to create and send forms in your emails.

How can I send a hotel reservation form in an email?

Before we get into the how, let’s understand the why.

Why should you send this form in an email?

Inserting your hotel reservation form in your emails allows you to reach out to your existing email list and have them fill out the form within the email itself. This reduces friction and cuts down on multiple steps like redirects, logging in to another page, etc., increasing the number of submissions.

For example, Razorpay increased their survey responses by 257% by emailing feedback forms using Mailmodo.

Now, let’s come to the how.

If you want to send this hotel reservation form in an email, you can use Mailmodo. Mailmodo is an all-in-one interactive email marketing platform that lets you create and send such interactive forms in email without any coding. Here’s an interactive demo to get you started.

How to increase submissions for your hotel reservation form

You can increase the submissions of your hotel reservation form by making them user-centric and easy to complete. We’ve created an exclusive guide that discusses 12 things you can do to increase form submissions.