Meeting Registration Form Template

What is a meeting registration form?

A meeting registration form is an online form that enables individuals to RSVP for a meeting. The form gathers essential information such as name, email, and any other details required for attendance. It streamlines the registration process and helps organizers manage attendee lists efficiently.

Important fields to include in a meeting registration form

Here are some key fields to include in your meeting registration form. You can customize this template according to your needs.

Field Name	Why to Collect	Compulsory/Optional	Input Type
Full name	To identify attendees	Compulsory	Text
Work email	To send meeting details and communication	Compulsory	Email
Phone number	To contact attendees if needed	Compulsory	Number
Company name	To know attendees' affiliation	Compulsory	Text
Job title	To understand attendees' roles within their organization	Compulsory	Text
Preferred meeting date	To schedule and plan the meeting	Compulsory	Date picker
Preferred time	To plan the timing of the meeting	Compulsory	Time picker
Dietary restrictions	To accommodate attendees' dietary needs	Optional	Text
Specific topics	To prepare for discussions and address attendees' needs	Optional	Text

How can I create a meeting registration form?

You can create a meeting registration form using any online tool that allows you to create forms, like Google Forms, Typeform, etc. You can also use Mailmodo to create and send forms in your emails.

How can I send a meeting registration form by email?

Before we get into the how, let’s understand the why.

Why should you send this form by email?

Adding your meeting registration form directly into your emails lets your audience sign up within the email itself, reducing extra steps like redirects and logging into other pages. This streamlined process leads to more form submissions.

For example, Fintech startup Kodo experiences an 11% event registrations with Mailmodo

Now, let’s come to the how.

If you want to send this form in an email, you can go to the templates tab on Mailmodo and choose a template to start with or start from scratch. You can then choose to add a pre-built form from the forms tab and fill in the specifics, or create a new form on your own.

You can then customize the rest of the email and save it. Once you've done this, you can test the form and send it to your recipients straight from Mailmodo. Check out the interactive demo below.

How to increase submissions for your meeting registration form

You can increase the submissions of your meeting registration form by making them user-centric and easy to complete. We’ve created an exclusive guide that discusses 12 things you can do to increase form submissions.