What does SaaS billing software do?
SaaS billing software is the foundation of any successful subscription-based business. It automates invoicing, payment processing, revenue tracking, and even tax calculations, freeing businesses from manual efforts and reducing billing errors.
Designed to handle both simple and advanced pricing models, it supports flat fees, tiered pricing, usage-based billing, and more, making it adaptable for every business needs.
A great billing software also supports multiple currencies and payment methods enabling businesses to scale globally easily.
A quick overview of SaaS billing software
| Software |
Integrations |
Payment Gateways |
Currency Support |
Pricing Models |
| Chargebee |
60+ integrations with tools across accounting, CRM, sales, and more. |
35+ payment gateways. |
Multi-currency support like USD, EUR, GBP, CHF, AUD, INR, SGD, AED and many others. |
67+ pricing models. |
| Stripe Billing |
Support integrations with software like Hubspot, and Salesforce. |
40+ payment methods. |
130+ currencies. |
Supports a wide range of pricing models like flat-rate, usage-based pricing. |
| Recurly |
Pre-built integrations with CRM, ERP, and payment gateways. |
20+ payment gateways & 10+ payment methods. |
140+ currencies. |
Flexible payment models. |
| Maxio |
Seamless integration with CRM (Salesforce, HubSpot) |
20+ payment gateways. |
Multiple currency support. |
Supports multiple usage-based pricing models. |
| Zuora |
Integration with major tools across CRM, marketing, ERP, and more. |
40+ payment gateways & 20+ payment methods. |
Multiple currency support. |
50+ pricing models, like per unit, pre-rated, or multi-attribute. |
| Paddle |
Effortless integrations with various CRM or ERP systems. |
Supports multiple gateways |
Multi-currency support. |
Multiple pricing models. |
| Zoho |
Integration with Zoho products. |
10+ integrated payment gateways. |
100+ currencies. |
Supports various pricing models. |
| Billsby |
Integration with software like Zapier, QuickBooks, Billsby page, FreeAgent, and Webex. |
Supports multiple payment gateways like Stripe, Braintree, Checkout, etc. |
Multiple currency support. |
Multiple pricing models like flat fee, per unit, volume, ranged. |
To help you choose the best billing software, we’ve listed the top 8 SaaS billing software that can streamline your processes, reduce revenue leakage, and keep your business running smoothly.
These tools have been selected after thoroughly researching online resources and user reviews, as well as their scalability and flexibility to support various billing models.
Let’s know them better.
1. Chargebee
Chargebee is a subscription billing software built to handle monthly, annual, or usage-based plans. It supports upgrades, downgrades, and subscription changes without disrupting the customer experience.
With multi-currency billing, it ensures localized payments while managing cross-border taxes and compliance with standards like ASC 606 and IFRS 15.
Customizable workflows and APIs make this platform a scalable, flexible solution for growing businesses across industries.
What makes Chargebee great?
Integrations: 60+ integrations with apps like Zendesk, Zapier, Freshdesk, and more
Payment support: 35+ payment gateways, including Stripe, PayPal, etc.
Pricing flexibility: Support for 480+ billing scenarios and advanced pricing models.
Analytics & reporting: Advanced analytics to track churn, MRR, and CLTV.
Why do customers prefer Chargebee?
Users appreciate Chargebee for its integration capabilities, offering flexible solutions to streamline billing and enhance payment processing.
Some even like the platform’s ability to set up automated messages for a variety of customer purchase and payment scenarios.
What do customers dislike about Chargebee?
Some users experienced compatibility issues with third-party integrations. Users have also faced issues with notifications not being received, leading to the need for manual workarounds via other systems.
Chargebee Pricing
The starter plan is free for the first $250K of cumulative billing, then 0.75% on billing.
The paid plan starts at $599/month (billed monthly with an annual commitment) and covers up to $100,000 in monthly billing volume, with a 0.75% overage fee for any billing exceeding this limit.
2. Stripe Billing
Stripe Billing is a no-code, end-to-end billing software, designed to accelerate the billing process. It offers a variety of billing options, such as usage-based, tiered, and recurring billing, and the ability to create custom pricing plans as well.
With it, one can manage complex subscription models, scale rapidly, and ensure a smooth customer experience.
Its additional features, such as automated payment recovery, tax management, and fraud protection, make it a preferable option.
What makes Stripe Billing great?
- Developer support: Developer-friendly API that integrates easily with existing websites, mobile apps, and CRM systems.
- Currency & payment support: Supports 130+ currencies & 40+ payment methods for global reach.
- Revenue recovery & churn prediction: Smart retries & automated workflows to reduce churn and recover lost revenue.
Why do customers prefer Stripe Billing?
Users find this software easy to use, with integrations that work well with most online tools and services, making it highly flexible for both single transactions and recurring subscriptions.
Some even find it very easy to use and quick to master.
What do customers dislike about Stripe Billing?
Some users have reported challenges in reaching Stripe's customer support. A user even raised concerns about the lack of transparent policies and shady support practices.
Pricing
- Transparent, pay-as-you-go pricing: 0.7% of billing volume.
- Custom pricing is also available.
3. Recurly
As businesses scale, managing recurring payments, customizing pricing models, dealing with taxes, and ensuring compliance across borders can become stressful.
Recurly is designed to handle these challenges by offering a recurring subscription billing solution for businesses of all sizes, whether local or global.
Its focus on automation enables businesses to automate invoicing and tax calculations while maintaining the flexibility to adjust billing terms as needed.
The platform also offers additional features like subscription and churn management, payment orchestration, and advanced reporting & analytics, which makes it a solid option for SaaS businesses with evolving needs.
What makes Recurly great?
- Integration: Pre-built integrations with CRM, ERP, data systems, and payment gateways.
- Tax calculation: Automatically calculates taxes for 47 countries, including VAT and GST.
- Currency & language support: Supports 140+ currencies and 20+ languages.
- Customization: Allows you to personalize your invoices to match your brand.
Why do customers prefer Recurly?
Customers have appreciated Recurly's automated renewal reminders, multiple payment gateway integrations, and quick and responsive support team.
What do customers dislike about Recurly?
Users have reported the abundance of features as overwhelming, especially for small teams, as mastering and applying each tool can be time-intensive.
Pricing
- The starter plan is priced at $249/month but is free for the first $40,000 per month of billing for 3 months for new customers.
- Custom pricing for the Professional & Elite plans
4. Maxio
Designed for B2B and SaaS businesses, Maxio (formerly SaaSOptics and Chargify) is a comprehensive billing & revenue management platform that handles complex billing requirements while giving customers multiple currency options, product tiers, and scalable usage-based pricing packages.
Moreover, it offers the scalability and flexibility needed to streamline operations while ensuring compliance with accounting standards like ASC 606.
Beyond billing, the platform provides add-on features like subscription management, revenue recognition, and accounts receivable automation, making it a robust solution for financial and operational needs.
What makes Maxio great?
- Payment support: Supports 20+ payment gateways
- Integration: Seamless integrations with software like Salesforce & HubSpot.
- Reporting & analytics: In-depth financial & SaaS metric reports with customizable dashboards and advanced drill-down capabilities.
- Custom workflows: Highly customizable workflows, including tailored pricing for individual customer needs.
Why do customers prefer Maxio?
Customers who chose Maxio liked how it simplifies invoicing by generating and syncing invoices seamlessly, making revenue recognition easier compared to manual spreadsheet methods.
What do customers dislike about Maxio?
Customer reviews indicate that Maxio's onboarding process can be lengthy and complex.
In fact, a customer disliked the analytics and reporting features the platform offers, stating it as inaccurate.
Pricing
- A 30-day free trial with limited features is available.
- The grow plan starts at $599/month for up to $100K in monthly billings.
- Custom pricing for high-volume businesses.
5. Zuora
Zuora billing is a flexible & scalable recurring subscription billing software that supports 50+ pricing models, including subscription, milestone, and usage-based pricing.
With high-volume billing processing over 400K invoices per hour, and built-in tax compliance and e-invoicing features, Zuora ensures seamless transactions and compliance.
It also provides solutions like Zuora Payments and Zuora Revenue for automating revenue recognition, ensuring end-to-end management of subscription-based financial operations.
What makes Zuora great?
- Payment gateways: 40+ payment gateways and 20+ payment methods.
- Metering and rating tools: Built-in tools for metering and rating usage, ideal for SaaS businesses.
- Integration: Seamlessly manage quotes from new sign-ups to renewals with Zuora CPQ integration.
Why do customers prefer Zuora?
Customers appreciate how it acts as a single platform for managing all accounting and finance tasks, including billing, payments, and integrated reporting.
What do customers dislike about Zuora?
Some users find the user interface unintuitive, leading to a steep learning curve.
Pricing
Custom pricing is available.
6. Paddle
Best suited for B2B SaaS businesses, Paddle is an all-in-one billing platform that simplifies payment processing, taxes, and subscription management.
With Paddle, businesses can manage multi-product subscriptions, automate tax-compliant invoicing, and localize checkout for international expansion.
Paddle also features advanced tools for customer retention, global tax compliance, and fraud protection, ensuring a secure, streamlined experience.
What makes Paddle great?
- SaaS expertise & strategy: Offers SaaS-specific expert advice on pricing, go-to-market strategies, and subscription migration.
- Developer support & integration: Developer-friendly API for seamless integration with your CRM or ERP systems.
- Payment & currency: Supports a variety of payment methods and currencies.
Why do customers prefer Paddle?
Paddle simplifies global payments with easy card transactions for customers and low fees. Acting as a Merchant of Record, it handles sales tax across multiple countries, saving time for businesses.
The platform also offers a great developer experience with seamless integration and responsive support for technical issues.
What do customers dislike about Paddle?
While Paddle effectively handles invoice creation and sales tax administration, users say that payment collection remains a challenge, requiring manual follow-ups due to the lack of automated invoice reminders (a paid third-party feature).
Support response times are also slow, and the onboarding process could be smoother.
Pricing
- Pay-as-you-go with 5% + $0.50 per transaction
- Custom pricing is available for large-scale businesses.
7. Zoho
Zoho, an end-to-end software platform, automates invoicing, payments, and accounting for businesses across industries like SaaS, e-commerce, professional services, AI, and more.
It helps manage subscriptions, track payments, and adjust pricing models effortlessly while ensuring GST compliance and offering e-invoicing features.
Moreover, it offers advanced subscription management with features like trial management, customer lifecycle tracking, customer portals, proration, metered billing, hosted payment pages, and dunning management.
What makes Zoho great?
- Integration: Integrates effortlessly with other Zoho products like Zoho CRM, Zoho Books, and Zoho Analytics.
- Payment & currency support: Supports 100+ currencies & multiple payment gateways.
- Customization: Customize transaction templates to align with your brand's style.
- Mobile app: Mobile app for on-the-go management.
Why do customers prefer Zoho?
Customers prefer Zoho because it simplifies payment collection and offers detailed user histories for better tracking.
Its comprehensive suite of integrated tools streamlines business functions, while the customizable modules adapt easily to diverse business needs.
What do customers dislike about Zoho?
While the integration with other Zoho products is appreciated, some users reported that Zoho Billing's integration with other Zoho applications, such as Zoho CRM, is not as seamless as expected.
Pricing
- The standard Plan (billed annually)is $25 per organization per month.
- The premium Plan (billed annually)is $59 per organization per month.
- Customer Pricing is also available.
8. Billsby
Billsby is a powerful, customizable subscription management and recurring billing software that handles revenue operations for businesses of all sizes.
Best suited for SaaS, subscription-based, and recurring revenue models, it helps companies manage complex pricing, handle multiple payment gateways, and stay tax-compliant, all through a user-friendly interface.
The platform integrates easily into your website and provides quick setup, often getting businesses up and running in under 2 hours.
What makes Billsby great?
- Payment gateways: You can add as many payment gateways as you need to your account.
- Pricing models: Pricing models like flat fee, per unit, volume, ranged and tiered pricing are all available.
- Analytics & reporting: Automated reports and a 360° dashboard for real-time revenue and performance tracking.
Why do customers prefer Billsby?
The platform's user-friendly interface, quick setup, and affordable pricing make it ideal for small businesses. Its recurring subscription feature saves time and reduces workload.
What do customers dislike about Billsby?
Customers have said that the inability to generate standalone payment links for direct customer payments is a drawback, as links can only be embedded on a website. This poses challenges for businesses handling custom pricing and direct email communications.
Pricing
- A free plan is available.
- Limited to 5 users, the core plan is at $45/month (billed monthly) + 0.4% on revenue exceeding $15,000/month.
- The Pro plan is priced at $135/month (billed monthly) + 0.5% on revenue exceeding $30,000/month.
Things to look for while choosing a SaaS billing software
Your billing software can directly impact your revenue, customer satisfaction, and operational efficiency.
Here are the key things to look for when choosing the right SaaS billing software:
1. Flexibility & scalability: Look for software that supports various pricing models (recurring, usage-based, tiered) and allows you to easily scale as your customer base expands.
2. Multiple currency support: A good billing platform should be able to handle transactions in multiple currencies, enabling businesses to cater to a global audience.
3. Seamless integration with existing tools: Your billing platform should integrate with your CRM, accounting software, and payment gateways, eliminating data silos and ensuring smooth operations.
4. Real-Time revenue insights: A platform that provides real-time visibility into your revenue metrics like MRR, ARR, churn, etc. helps you make informed decisions and react quickly to changes in your subscription base.
5. Security & compliance: Since billing involves sensitive customer data, the platform should comply with industry standards like GDPR, PCI-DSS, and ASC 606 to ensure both security and regulatory compliance.
Wrapping it up
The right SaaS billing software transforms billing from a hassle into a seamless experience that boosts customer satisfaction and secures your revenue.
Choose a billing platform that adapts to your business needs, and makes the entire customer experience delightful.
