If you’re running a business today, chances are you’re using a ton of SaaS tools- Slack for communication, Google Workspace for collaboration, QuickBooks for accounting, and more.
It’s amazing how these tools make managing different areas of your business easier, but on the flip side, keeping track of all of them can get really difficult.
According to a report, organizations now use an average of 112 SaaS applications and this may also mean, you might be paying for tools no one uses, missing renewal dates, or even exposing sensitive data to security risks.
What does SaaS management software do?
A SaaS management software gives you a clear, organized view of your entire software stack in one place. It helps you track the usage of your tools, spot unused subscriptions, and ensure you’re not overpaying for any of them.
More than just about saving money, it helps you stay secure by managing permissions and ensuring compliance with data regulations. With the right SaaS optimization tool, businesses have control, clarity, and confidence in their software strategy.
After diving into online resources and user feedback, we’ve picked the 7 best SaaS optimization tools based on their ability to simplify your workflows, boost efficiency, and help you get the most out of your software.
1. Zylo
Zylo is an enterprise SaaS management platform that provides complete visibility into your organization's SaaS stack with AI-powered categorization and inventory. It helps control and optimize software licenses by tracking usage, entitlements, and renewals, ensuring maximum value from your software investments.
The platform also enables automation with predictive features like risk scores and license removals for inactive users.
Zylo is best suited for large enterprise IT, procurement, and operations teams that need centralized control over SaaS management, spend optimization, and software governance.
Key features that make Zylo stand out:
- Centralized SaaS inventory: Tracks all applications in one place, offering a clear view of usage, costs, and access across the organization.
- Analytics: Provides benchmarks and analytics to help optimize your SaaS stack.
- Seamless integrations: Connects with financial systems, usage tracking tools, and identity management platforms.
What do customers like about Zylo?
Customers like Zylo's comprehensive visibility into SaaS spending and application usage, making license and renewal management effortless.
Its intuitive platform provides data-backed insights, benchmarks, and workflows, enabling teams to save time, reduce costs, and optimize contracts. Additionally, Zylo helps identify unapproved app usage, ensuring better governance and control over the software stack.
What do customers dislike about Zylo?
Customers have noted the lack of integrations with certain tools, which can limit its flexibility. Additionally, there's no clear ROI measurement for the tools managed on the platform.
Pricing
Custom pricing based on the organization's needs.
2. Zluri
Zluri streamlines SaaS operations across departments, enabling enterprises to manage their expanding SaaS ecosystems while ensuring robust IT security and compliance.
Moreover, it provides unified access management, centralizing control throughout the entire user lifecycle. Perfect for growing businesses, IT-driven organizations, and enterprises managing large SaaS ecosystems, Zluri offers real-time insights, cost-saving opportunities, and secure governance, all in one powerful platform.
Key features that make Zluri stand out:
- 360° visibility: It identifies all websites, apps, and software users’ access, ensuring Shadow IT security.
- Seamless integrations: 300+ integrations across IT service management, finance, design, and more.
- Usage-based cost optimization: Helps pinpoint unused or redundant apps, enabling smarter spending decisions and immediate cost savings.
What do customers like about Zluri?
Customers like Zluri’s ability to streamline SaaS operations, reduce manual tasks, and save valuable time and resources.
With its robust reporting tools, businesses have gained better control over software usage, discovered shadow IT, and optimized their application spend.
What do customers dislike about Zluri?
Some customers find the UX unintuitive, with room for improvement in integrating niche applications.
The absence of support for certain systems and the need for a Chrome browser profile to capture data can be limiting. Customers also prefer consistency in support, as changing support staff can disrupt the customer experience.
Pricing
Custom pricing is available.
3. BetterCloud
BetterCloud is the ultimate SaaS management platform built for IT teams who need to manage, optimize, and secure every aspect of their software ecosystem.
Whether you need to track applications and expenses or automate user permissions, BetterCloud centralizes all your SaaS needs in one intuitive platform. This makes it easier to ensure compliance, optimize spending, and protect sensitive data.
The platform also offers robust solutions, such as Google Workspace management, automated onboarding and offboarding, app discovery, SaaS budgeting, and increased operational efficiency.
Key features that make BetterCloud stand out:
- Integrations: 90+ integrations across categories like IT service management, project management, and more.
- Security capabilities: Prevents data loss and protects sensitive company data with automated IT controls over cloud files.
- Automation: Streamlines the entire user lifecycle, tracks SaaS usage, and optimizes spending with built-in benchmarking.
What do customers like about BetterCloud?
Customers appreciate BetterCloud’s ability to streamline and automate workflows between apps like Okta, Google, and FreshServices.
Features like automated group management, extensive offboarding workflows, and seamless user and group administration save significant time and effort. Customers also commend BetterCloud’s excellent customer support, which enhances their overall experience.
What do customers dislike about BetterCloud?
Some customers find the interface initially confusing. Also, it lacks the ability to group workflows, relying instead on naming conventions, which can be limiting for some users.
Pricing
The platform offers a free basic spend optimization plan, including 1 financial integration & usage tracking, and management of up to 10 subscriptions.
Tailored pricing is available for other plans.
4. Torii
Best suited for enterprises managing a large portfolio of SaaS tools, Torii is a robust SaaS management platform that helps organizations gain complete control over their software stack.
It enables IT teams to track, manage, and optimize their SaaS applications efficiently, providing visibility into hidden or unauthorized apps, optimizing spend, and streamlining workflows.
Torii also offers shadow IT discovery, an onboarding & offboarding solution, application lifecycle automation, a SaaS spend management center, and SaaS vendor & renewal management for seamless management of your SaaS ecosystem from start to finish.
Key features that make Torii stand out:
- Automated IT workflows: Automate key processes like onboarding, offboarding, and risk management to save time and improve operational efficiency.
- SaaS spend optimization: Reduces cost by tracking and optimizing your SaaS spend by connecting to ERP, accounting, and reimbursement systems.
- Integrations: 170+ integrations across design, human resources, finance, customer success, and more categories, including custom integrations.
What do customers like about Torii?
Customer reviews highlight that Torri offers comprehensive discovery, cost-saving insights, and simplified license management.
Its robust developer community and automation features make it highly efficient, with the ability to uncover hidden software and identify license wastage.
What do customers dislike about Torii?
Automation, integration, and workflow capabilities can be enhanced for overall efficiency.
Pricing
Tailored pricing is available.
5. Lumos
Best suited for IT, security, and procurement teams in businesses of all sizes, Lumos is a comprehensive SaaS management platform designed to streamline access management, reduce security risks, and boost productivity.
It offers deep visibility into app usage and identity management, helping teams optimize SaaS budgets and automate workflows.
Moreover, it helps businesses discover shadow IT, automate onboarding/offboarding, and reduce IT support bottlenecks, enabling secure, scalable operations.
Key features that make Lumos stand out:
- Full-cycle automation: Automates access lifecycle workflows, eliminating manual processes and reducing wait times.
- Intelligent controls: AI-powered insights and policies for enhanced security and risk management.
- Deep integrations: 60+ integrations with Slack, Zendesk, Zapier, and more.
- Complete visibility: Access every app, identity, and entitlement with real-time usage data, eliminating blind spots.
What do customers like about Lumos?
Customers appreciate Lumos for its intuitive GUI, seamless app sharing, and efficient license management that saves money.
The standout feature is the dedicated support team, offering personalized help and customization. Its robust, UX-focused portal and slack integration streamline app provisioning, making it almost effortless for IT teams.
What do customers dislike about Lumos?
Some users feel that Lumos has a steep learning curve, making it a bit challenging to fully grasp how it works at first.
Pricing
Custom pricing is available.
6. Productiv
Productiv is an advanced SaaS management platform designed to provide complete visibility into your SaaS ecosystem.
It’s ideal for IT, finance, and procurement teams looking to optimize budgets, streamline governance, and make data-driven technology decisions. With deep usage analytics, spend data and AI-powered insights, Productiv simplifies managing SaaS portfolios for smarter scaling or rightsizing.
Key features that make Productiv stand out:
- Comprehensive portfolio visibility: Real-time usage metrics, feature-level insights, and spend tracking.
- AI-powered recommendations: Contextual suggestions for app renewals, usage optimization, and portfolio decisions.
- Automation & governance: Simplifies day-to-day SaaS management, including budgets, renewals, and compliance.
- Integrations: 12000+ integrations and connectors to connect with your core business.
What do customers like about Productiv?
Customers appreciate Productiv for its centralized platform that provides detailed insights into SaaS application usage, spending, and compliance.
Integrations with tools like Okta, Netsuite, and Expensify enhance visibility into the SaaS portfolio, while AI-powered insights enable smarter decision-making across departments.
What do customers dislike about Productiv?
While Productiv offers a robust range of features, new users may find the platform overwhelming and require time to fully familiarize themselves with its interface.
Pricing
Custom pricing is available.
7. Trelica
Trelica is a purpose-built SaaS management platform designed to empower IT teams in organizations of all sizes, from startups to global enterprises.
It simplifies SaaS discovery, optimization, and automation, providing teams with the tools they need to streamline processes, reduce costs, and enhance security.
It’s perfect for businesses looking to optimize SaaS usage and spending, automate onboarding and offboarding processes, and address shadow IT while ensuring app security and compliance.
Key features that make Trelica stand out:
- Real-time discovery: Automatically detects all SaaS apps, including shadow IT, with detailed app profiles.
- License optimization: Tracks inactive users and automates license reclaiming.
- Workflow automation: Simplifies IT processes like provisioning and de-provisioning, saving time and reducing errors.
- Integrations: Offers seamless connections to tools like Okta, Slack, and finance systems, with custom integrations on request.
What do customers like about Trelica?
Customers choose Trelica for its intuitive design, robust feature set, and exceptional support.
The platform offers extensive integrations, enabling seamless automation of complex tasks like user provisioning and access management. Post-sales support is exceptional, with responsive customer success agents.
What do customers dislike about Trelica?
Most customers find little to fault with Trelica, but some suggest room for improvement in expanding its feature set and integrations.
Pricing
The platform has a professional plan, ideal for small teams looking to maintain a SaaS inventory, track licenses & spend, and optimize usage, at $ 299/month (billed annually).
Custom pricing is available for the Enterprise plan. The good part is that both plans offer a free trial.
Things to look for in an ideal SaaS management platform
If you notice, there’s a lot to consider when picking the right SaaS management software.
But, we’ve found that most users prioritize a few key features. Let us see what they are and why they matter so much:
1) Centralized visibility: It gives businesses an overview of all the tools their team is using, who has access, and their costs, enabling smarter decisions about their tech stack.
2) Analyzing & optimizing SaaS spending: The right software identifies unused or underutilized licenses, highlights overlapping tools, and suggests cost-saving opportunities to maximize ROI.
3) Security and compliance: Look for SaaS management software that ensures only the right people have access to sensitive data, tracks permissions, and helps maintain compliance with industry regulations.
4) License management: Many tools charge based on the number of users, and it’s easy to lose track of who’s using what. License management helps you stay on top of this, ensuring you’re only paying for the seats you actually need.
Closing thoughts
While each of these 7 SaaS management platforms has its strengths and weaknesses, choosing the right one depends on your specific requirements, budget, and goals.
Start by identifying your core needs and determine how much you’re willing to invest since most platforms offer custom pricing.
Also, get in touch with the teams behind the software you're interested in to better understand their offerings and ensure they align with your business objectives.
